Archival Mandate and Acquisition Policy
The Royal Lifesaving Society of Canada (RLSSC) Newfoundland and Labrador Branch Archive is mandated to preserve those records and material artefacts of the Branch which are deemed to have enduring legal, fiscal, developmental, historical, or research value. The Archive also collects records from private sources which are deemed to have enduring value to the history of the Branch.
Acquisition Policy
To adhere to the Mandate of the RLSSC Newfoundland and Labrador Branch Archive, the Archive has a policy of acquisition. This policy guides the evaluation of the value of material and records to the purpose of the archive as outlined in the mandate. The terms of the policy are as follows:
1) The Archive will collect and preserve all Branch records and correspondences including meeting minutes, meeting agendas, financial statements, annual reports etc. The medium may be paper, electronic, or audio.
2) The Archive will accept private artefacts upon the discretion of the archivist. a) More individualistic personal artefacts, such as photographs, newspaper clippings, and personal letters, which are unique to the individual, are encouraged to be archived but will be evaluated for their relevancy to the Branch and its history and activities. These artefacts may be the originals or copies of the originals in hard copy or electronic form. If in an electronic form or printed from an electronic form such as a scan, the quality must be good, the standard being a minimum of 300 dpi and in JPEG form.
b) Private artefacts awarded or distributed by the Branch will adhere to a policy of sampling. These artefacts may include crests, medals, manuals, examination forms, certification cards, posters, promotional material etc. The Archive will collect and preserve only a couple of samples of each type of artefact, the number and those selected being dependent upon the discretion of the archivist and the physical condition of theartefacts.
3) The Archive will record and collect the oral history of past members, volunteers, or people otherwise associated with the Branch upon the discretion of the archivist. This oral history will be collected via personal interview in audio recorded form and then transferred to both a hard CD copy and an electronic audio copy preferably in a .wave or .mp3 form.
1) The Archive will collect and preserve all Branch records and correspondences including meeting minutes, meeting agendas, financial statements, annual reports etc. The medium may be paper, electronic, or audio.
2) The Archive will accept private artefacts upon the discretion of the archivist. a) More individualistic personal artefacts, such as photographs, newspaper clippings, and personal letters, which are unique to the individual, are encouraged to be archived but will be evaluated for their relevancy to the Branch and its history and activities. These artefacts may be the originals or copies of the originals in hard copy or electronic form. If in an electronic form or printed from an electronic form such as a scan, the quality must be good, the standard being a minimum of 300 dpi and in JPEG form.
b) Private artefacts awarded or distributed by the Branch will adhere to a policy of sampling. These artefacts may include crests, medals, manuals, examination forms, certification cards, posters, promotional material etc. The Archive will collect and preserve only a couple of samples of each type of artefact, the number and those selected being dependent upon the discretion of the archivist and the physical condition of theartefacts.
3) The Archive will record and collect the oral history of past members, volunteers, or people otherwise associated with the Branch upon the discretion of the archivist. This oral history will be collected via personal interview in audio recorded form and then transferred to both a hard CD copy and an electronic audio copy preferably in a .wave or .mp3 form.
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Copyright 2012 by The Royal Life Saving Society Canada, Newfoundland and Labrador Branch.
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